Buffet labels · Print
Buffet food labels with allergens, from your event orders
Written by a hotel banquet operations manager
Buffet labels are the last thing done before doors and the first thing a guest with an allergy reads. Hotelwright builds them from the menu on the event order, on the stock you already buy, and won't print an allergen line nobody has checked.
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One label per dish, straight from the menu
The menu on each event order becomes a list of dishes, one label each, in English and Spanish. Before printing you can edit any name, code or allergen. Add station cards for carving, pasta or omelet stations with the event name, date, station and chef line.
Allergens: a Contains line someone has confirmed
Each label can carry a "Contains:" line listing any of the nine major US allergens: milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, soy and sesame. Allergens picked up from the event order start unconfirmed. The Contains line prints only after someone confirms the event's allergens, and their name and the time are recorded.
A Contains line is never cut short: the description is dropped and the type shrinks to a minimum size first, and if it still doesn't fit, the stock is flagged as too small. If a dish has none, the line is left off rather than printing "none". Labels print exactly as entered; checking them with the kitchen stays with your team.
Dietary codes with a legend that always prints
Hotels disagree on codes, so yours are editable and the legend prints by default. The defaults are V vegetarian, VG vegan, GF made without gluten-containing ingredients, DF dairy-free, PN contains peanuts, TN contains tree nuts, SE contains sesame and H halal, with K kosher and SP spicy available. GF deliberately does not say "gluten-free". If a dish carries a free-from code but its Contains line lists that allergen, it's flagged so you can check with the kitchen.
Allergen names and their Spanish forms come from a fixed dictionary, never from machine translation.
Your stock, printed right
The default is a flat card in a holder on Avery 5911 (laser) or 8371 (inkjet), 2 × 3.5 inches, ten to a sheet, printed double-sided. Small, medium and large tents (Avery 5302, 5305 and 5309), 4 × 6 and 3 × 5 station cards, half and full pages, or a custom size are all there.
- The PDF is sized to the stock: print at 100%, never "fit to page"
- Text stays at least 3 mm inside the card edge
- A one-sheet plain-paper test print is offered before you load the card stock
Styles that look like your hotel
Pick Classic Serif, Modern Sans, Hotel Formal or Chalkboard, or build your own with a font style (serif, sans or display), borders, colors and your logo. Add a second-language line for Spanish-speaking guests and staff. When the menu changes after printing, that day's labels are marked Stale so the old ones don't go out on the line.
FAQ
What banquet managers ask.
Which allergens can the Contains line list?
The nine major US allergens: milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, soy and sesame. It prints only after someone on your team confirms the event's allergens.
Which Avery stock does it print on?
5911 and 8371 flat cards, 5302, 5305 and 5309 tents, and 5389 and 5388 station cards, plus half page, full page and custom sizes.
Does it decide what's in a dish?
No. It uses what's on the event order and what you enter. The Contains line prints only after a person on your team confirms the event's allergens.
Are labels on the entry plan?
Yes. Buffet labels and station cards are part of the Paperwork plan and every plan above it.